At snapmagnetkey, we are committed to protecting the privacy and personal data of our users. This Privacy Policy outlines our practices regarding the collection, utilisation, disclosure, and retention of information when you visit or make a purchase from www.snapmagnetkey.com.
For the purposes of applicable data protection legislation, including the General Data Protection Regulation (GDPR) in Europe, the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada, and relevant state privacy frameworks in the United States, the Data Controller is www.snapmagnetkey.com.
1. Information We Collect
We collect relevant information necessary to manage transactions, handle customer enquiries, and maintain the operational functions of our online storefront. This includes:
Identity & Contact Data: Name, billing address, shipping address, email address, and telephone number.
Transaction Data: Details regarding the specific magnetic key rings purchased, transaction dates, and total commercial value.
Technical Data: Internet protocol (IP) address, browser type, and navigation history on our website, gathered via standard automated tracking tools.
2. Legal Basis & Use of Processing
We process personal data under established lawful bases, depending on the jurisdiction of the consumer:
Performance of a Contract: To process orders, manage distribution via our designated carriers, and manage communications regarding your purchase.
Legal Compliance: To fulfil statutory accounting, tax, and anti-money laundering obligations in Canada, Europe, and the United States.
Legitimate Interests: To maintain the corporate administration and continuous functionality of our web platform.
3. Payment Processing & Third-Party Disclosure
To provide standard transactional capability, we do not store full electronic financial details directly on our servers. All financial transactions are managed by our designated payment processor, Stripe.
Personal data required to execute payment is transmitted directly to Stripe, whose collection and handling of your financial information is governed by their independent privacy policies and standard compliance systems. Stripe processes this transaction data as an independent processor or controller to facilitate card validation, fraud screening, and financial clearance in accordance with international financial standards.
We do not disclose personal information to external entities, except for essential service operations (such as our logistics partners executing physical delivery) or where required by regulatory authorities.
4. International Data Transfers
As a Canadian entity serving customers in the United States, the European Economic Area (EEA), and the United Kingdom, personal data collected via www.snapmagnetkey.com is transferred to and stored within servers located in Canada and the United States. We implement standard contractual clauses and recognized data-sharing mechanisms to maintain appropriate procedural safeguards for all cross-border data movements.
5. Data Retention Periods
We retain your personal data only for as long as necessary to fulfil the operational purposes outlined in this policy, or to comply with mandatory statutory requirements across jurisdictions:
Customer Profiles & Order History: Retained for the duration of the active business relationship.
Financial & Tax Records: In compliance with Canadian revenue regulations, US Internal Revenue Service protocols, and European fiscal mandates, transaction summaries containing identity data are retained for a minimum period of seven (7) years following the date of the transaction.
Communication Records: Email correspondence and customer enquiries are retained for up to two (2) years after the resolution of the matter to ensure historical tracking for regular operations.
6. Data Integrity & System Controls
We maintain structured administrative and procedural measures to protect personal information against unauthorized access, alterations, or loss. While we implement standard protocols aligned with commercial practices, no system involving data transmission over the internet or electronic storage can be defined as entirely immune to external vulnerabilities. We manage data access internally, restricting information strictly to personnel required to execute operations.
7. Consumer Rights & Choices
Depending on your geographic location, you possess statutory rights regarding your personal data under the regulations of Canada, the United States, or the European Union. These rights include:
Access & Portability: The right to request a structured summary of the personal data we hold.
Rectification & Erasure: The right to request the correction of inaccurate data or the deletion of personal files, subject to statutory retention overrides.
Objection & Restriction: The right to limit or object to specific processing methods based on legitimate interests.
To exercise any of these rights, please direct your formal request to our administrative communication channel at magnetic@snapmagnetkey.com.
8. Corporate Contact Information
For any enquiries regarding this Privacy Policy, our data handling procedures, or to communicate with our compliance function, please use the official contact details below:
Website Address: www.snapmagnetkey.com
Email Communication: magnetic@snapmagnetkey.com
Contact Number: +1 (514) 555-7286
Corporate & Mailing Address: 1250 René-Lévesque Boulevard West, Suite 2200, Montreal, QC H3B 4W8, Canada